Job Posting – Office Manager

Job Posting – Office Manager

Department Operations
Reports to Director of Special Projects
Posting type Internal / External
Term Full-time, Permanent
Level / Salary range Support Admin – Competitive
Location 185 Carlton Street East
Application deadline For internal applicant, please apply before July 10, 2018.

For external applicant, Position will be open until filled

Apply by – Note Job Title in Subject Line

Work with us in our Toronto office, in a full-time, permanent role and…

Under the direction of the Director of Special Projects, the office manager is an integral component of Egale’s day-to-day operations and ensuring the office is maintained in an orderly fashion:

 Provide reception duties, and act as a first point of contact for the organization to all staff, clients, and members of the public, exhibiting a consistently high level of customer service

 Answer all telephone and email inquiries efficiently and effectively, and refer to appropriate staff as required

 Administer local, provincial, and federal legislative reporting, including license fees, insurance certificate, etc.

 Maintain records and update vendors information regularly

 Coordinate and facilitate Egale’s buildings and/or properties, such as applying for building permits, informing routes changes, providing updates to employees

 Coordinate all logistics for departmental programs such as meetings and events, including booking locations, arranging coffee and food service as necessary

 Maintain office and kitchen supplies inventory, arrange servicing of office equipment as necessary, and ensure the office is kept clean and well-organized

 Receive and respond to concerns regarding our multiple office and service facilities, contract and arrange service and repairs to ensure issues are resolved

 Oversee the scheduling and maintenance of our vehicles as needed

 Organize office procedures such as daily opening/closing of main office location

 Provide support to the Senior Management team as required, including scheduling meetings, booking travel, etc

 Create and maintain a fun and vibrant working environment for staff and visitors

 And other duties, as directed, for the delivery of the department’s strategic priorities and/or to meet key deadlines.

We’re Passionate About Finding Someone Who…

 Has great communication and interpersonal skills and is always willing to go the extra mile so that staff, visitors and members of the public feel welcome

 Is a team player willing to jump in and assist with a variety of duties as needed

 Is a self-starter who can take ownership for all office and admin operations

 Is highly organized and a good problem solver, who can quickly prioritize and respond to new and unexpected issues or tasks

 Brings a minimum 5+ years experience providing administrative support and managing a dynamic, busy office environment  Is comfortable with technology and proficient in Office 365 (Outlook, Word, Excel, PowerPoint)

 Brings a strong understanding of intersectionality and Anit-Racist and AntiOppression practices

 Has experience working in a not-for-profit, LGBTQI2S community and/or social justice environment

 Has knowledge / lived experience with the diverse experiences and identities of LGBTQI2S communities

We’d Like You To Know…

Applications will be considered as they are received until the position is filled. While we thank all candidates for their application, only those selected for an interview will be contacted.

Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require an accommodation (including alternate format materials, accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.

Egale’s Statement on Employment Equity and Diversity

Egale Canada Human Rights Trust is committed to ensuring that members of traditionally marginalized groups, from a broad range of communities, feel empowered to apply for positions within the organization. We encourage qualified applicants to consider work and volunteer opportunities with Egale as we recognize that a diverse work force and volunteer base are critical to accomplishing our mission. The organization is dedicated to taking proactive steps to overcome historical patterns of discrimination in our society which have created barriers of race, colour, religion, sex, national origin, age, disability, language, class, sexual orientation, and gender identity or expression for some individuals and have resulted in the denial of their full participation in society.

Join Our Team and Be Part of Our Mission!

To put forward your candidacy, please submit a cover letter and resume to:

Egale Canada HR Department

Please specify position title in subject line.