[CLOSED] Job Posting – Operations Coordinator


Position title Operations Coordinator
Organization Egale Canada Human Rights Trust
Department Operations and Project Management
Reports to Director of Operations
Posting type Internal / External
Term Full time, 12 month contract (possibility to extend)
Level | Salary range Level 4 | Band 3
Location 185 Carlton St, Toronto
Application deadline 6pm EST Wednesday 16th  November, 2016
Apply by Resume and cover letter to


Egale Canada Human Rights Trust (Egale) works to improve the lives of LGBTQI2S people by informing public policy, inspiring cultural change, and promoting human rights and inclusion through research, education and community engagement. The acronym LGBTQI2S references all people with diverse gender identities and experiences of attraction (sexual orientation), including those who identify as two spirit, lesbian, gay, bisexual, trans, queer, questioning, or intersex.

Egale’s vision is a Canada, and ultimately a world, without homophobia, biphobia, transphobia and all other forms of oppression so that every person can achieve their full potential, free from hatred and bias.

Department Description

The Department of Operations is responsible for providing, managing and optimizing the tools and resources required for Egale to efficiently execute its mission.

Job Description

Reporting to the Director Operations, the Operations Coordinator is responsible for coordinating day-to-day business operations and working across all departments to support project planning and execution. Duties include, but are not limited to the following:

Roles and Responsibilities

Day-to-day Operations (50%)

  • Admin / Clerical
    • Assist with data entry and filing
    • Manage shared calendars and room booking
    • Document standard operating procedures and contribute to internal process improvement
    • Provide administrative assistance to Executive Director
  • Reception
    • Greet guests and visitors to Egale main office and other sites as needed
    • Source and prepare refreshments for meetings and staff appreciation events
    • Receive and direct incoming calls and emails
  • Vehicle maintenance
    • Detail Egale vehicles on a regular schedule
    • Change tires seasonally
    • Maintain license registration
  • Inventory management
    • Fulfill purchase orders for customers and clients
    • Organize stock room and track resources
    • Manage accounts with vendors
  • Facilities
    • Work closely with Egale’s Joint Health and Safety Committee to maintain a safe working environment at all Egale locations
    • Manage relationships with custodial services and contractors
    • Stock office supplies

Program Logistics (30%)

  • Work with project leads from all departments to coordinate program and event logistics
  • Book flights, venues and accommodations
  • Arrange catering, décor, A/V, etc
  • Assist with evaluation and reporting

Finance (20%)

  • Budget and track administrative spending
  • Procure resources and supplies when required


Requirements / Qualifications

  • Degree in relevant field or equivalent work experience
  • Understanding of intersectionality and anti-racist/anti-oppressive (ARAO) practice
  • Strong organizational, planning and project management skills
  • Ability to determine priorities, be self-directed and work with minimal supervision
  • Works well independently and as part of a team
  • Strong team-oriented skills
  • Ability to flex and adapt quickly based on multiple channels of feedback
  • Must be flexible and able to manage multiple priorities
  • Must have ability to effectively manage a project from its initiation to delivery
  • Familiarity with the LGBTQI2S community and LGBTQI2S human rights more generally
  • Experience working in a not-for-profit, LGBTQI2S community and/or social justice environment
  • Proficient in a variety of computer applications (e.g. MS Office Suite, Google applications)
  • Written and Oral proficiency in French is preferred
  • Ontario G driver’s licence required


Application Process

Interested candidates must submit a Resume and Cover letter by email to Kendall Forde, Director of Operations at by 6 PM on Wednesday 16th November, 2016.

Employment Equity and Diversity

Egale Canada Human Rights Trust is committed to ensuring that members of traditionally marginalized groups, from a broad range of communities, feel empowered to apply for positions within the organization. We encourage qualified applicants to consider work and volunteer opportunities with Egale as we recognize that a diverse work force and volunteer base are critical to accomplishing our mission. The organization is dedicated to taking proactive steps to overcome historical patterns of discrimination in our society which have created barriers of race, colour, religion, sex, national origin, age, disability, language, class, sexual orientation, and gender identity or expression for some individuals and have resulted in the denial of their full participation in society.